1. Purpose
The purpose of this policy document is to set out the data processing policies for medical data used for statistical purposes. These policies ensure that medical data and personal information are collected, processed and analyzed in a safe and ethical manner, while protecting individual privacy and confidentiality.
2. Data collection
2.1 Medical data will be collected only for specific, legitimate purposes and with the consent of the person concerned.
2.2 Consent will be obtained in a clear, concise and understandable manner.
2.3 Individuals will be informed about the type of data collected, the purpose of data collection, how the data will be used and any third parties who may have access to the data.
2.4 Consent will be freely given and individuals will have the right to withdraw their consent at any time.
2.5 Data collection will be kept to a minimum to include only the information necessary for statistical purposes. Only the minimum amount of personal information necessary to create personalized medical risk profiles, statistics, recommendations, medical treatments and other similar purposes will be collected and processed.
3. Data protection
3.1 Medical data will be kept confidential and secure and all necessary steps will be taken to protect it against unauthorized access, use or disclosure.
3.2 Appropriate security measures will be implemented, including the use of encryption and access controls.
3.3 Access to medical data will be restricted to authorized personnel who require access to perform their duties.
4. Data processing
4.1 Medical data will be processed in a transparent, ethical manner and in accordance with all applicable data protection laws and regulations.
4.2 Data processing activities will only be performed by trained personnel who understand the importance of data confidentiality.
4.3 Data processing will be limited to statistical purposes only and will not be used for other purposes without the consent of the individual.
5. Data analysis
5.1 Statistical data analysis will be performed on medical data only after it has been de-identified or anonymized to ensure individual confidentiality.
5.2 Statistical data analysis will be performed by trained personnel who understand the importance of privacy and confidentiality of data or by automated software based on artificial intelligence.
5.3 Any statistical data analysis results will only be published in an aggregated or de-identified format to protect individual privacy.
6. Data Retention
6.1 Medical data will only be retained for as long as necessary to fulfill the original purpose of data collection.
6.2 Medical data that is no longer required will be securely deleted or anonymized.
7. Third Party Access
7.1 Third parties will only be granted access to medical data if this is necessary for the performance of their duties. Medical data may be disclosed to third parties in the following circumstances:
- The person has given explicit consent to the disclosure;
- The disclosure is necessary for the provision of healthcare services to the person;
- Disclosure is required by law;
- Disclosure is necessary to protect the vital interests of the individual or another person.
7.2 Appropriate measures will be taken to ensure that third parties comply with all applicable data protection laws and regulations.
8. Rights of the data subject
8.1 Individuals will have the right to access their medical data, correct inaccuracies and delete their data, subject to legal and regulatory requirements.
8.2 Individuals will have the right to object to the processing of their medical data, and such objections will be respected, unless there are compelling legitimate reasons for the processing.
9. Compliance and Oversight
9.1 The Organization will appoint a data protection officer (ADMIN) responsible for overseeing compliance with data protection laws and regulations.
9.2 ADMIN will be responsible for reviewing and updating these policies and ensuring that all employees are trained on data protection requirements.
9.3 The Organization will regularly monitor its data processing activities to ensure compliance with these policies and all applicable laws and regulations.
10. Conclusion
The policies presented in this document are intended to ensure the responsible and ethical collection, processing and analysis of medical data for statistical purposes either by authorized personnel or by artificial intelligence-based software, while protecting general privacy and individual privacy.
